Staff
Employee profiles, roles, login access, and account status.
Operational estimate from Toast sales, Larder invoices, labor, and entered expenses.
Dashboard numbers update from invoices, sales, labor, and P&L inputs.
Percentages stay visible for the active month.
Previous months at a glance.
Invoice spending by category.
Processing stages for the active month.
One prioritized list. Open a row, fix it, move on.
Only the items that need your attention.
Sent-back items waiting on vendor credit.
Sales, totals, categories, item names, credits, and inventory.
Requests, recipe notes, checklist sign-offs, prep exceptions, and recipes missing costs.
Invoices, recipes, reports, and uploaded documents in one file-cabinet view.
Files, imports, invoices, and management changes.
Cost percentages and spending trends when you want to look deeper.
Compare invoice spending across recent periods.
P&L detail, vendor spend, keg deposits, liquor tax, and item changes.
Deposits paid and refunded. Excluded from beer cost.
Wine and liquor sales/inventory for tax reporting.
Sales, purchases, payroll, overhead, and profit for the selected month.
| Lines |
|---|
Month-to-month item changes when you want the deeper table.
| Item | Vendor | Prior | Selected | Change |
|---|
Private file cabinet for invoices, tax documents, vendor sheets, photos, menus, recipes, and reports.
Upload restaurant documents here. Files are served through the logged-in app, not public folder links.
Needs attention
Continue working
Needs attention
Continue working
Needs attention
Recent activity
New intake
Preview source pages, rename photos, or use manual text only when needed.
No invoice selected
No extracted page selected
Example: Roma Tomatoes 2 cs 28.50 57.00
Verify header, totals, and line rows before saving.
| Item | Qty | Unit | Invoice Unit Price | Total Price | Pack Size | Category | Status | |
|---|---|---|---|---|---|---|---|---|
Continue unfinished work or help another manager without changing computers.
Find invoice emails, choose the attachments you want, and send them into the normal review workflow.
Scan normally first. Deep Review lists ordinary email subjects so missed invoices can be flagged manually.
Checking duplicate, vendor, number, and line-item patterns.
Ignored warnings that still exist will appear here as a failsafe.
| Date | Vendor | Invoice # | Uploaded File |
|---|
You decide which names belong together. Larder will never merge companies on its own.
| Vendor | Group | Invoices | Selected Month | All Time | Last Invoice |
|---|
| Date | Invoice # | Lines | Total |
|---|
Keep specials, quotes, sheet pricing, and email-found prices searchable next to invoice history.
Search pricing websites and open ordering portals from one place.
For login-only vendors, stay logged in on this browser. Search results appear here first, then open the source you want to check.
Manual entries become searchable immediately and compare against invoice history.
Add files, paste sheet rows, or record email-found specials for later lookup.
Search specials, quote sheets, item codes, vendors, notes, and compare to the last matching invoice.
| Vendor | Item # | Item | Unit | Status | Quote | Last Invoice | Effective | Source |
|---|
Source list for uploaded files, pasted specials, and later email findings.
Controllable item prices only. Service, fuel, delivery, tax, and freight stay out of comparisons.
Visual scan of vendor spread and recent purchase price movement.
Full history, vendor comparisons, and grouped item cards.
Every saved invoice line, newest first. Prices open the original invoice line.
| Date | Vendor | Item # | Item | Qty | Unit | Unit Price | Line Total | Invoice # |
|---|
Latest comparable price by vendor for the same item code/name and unit.
| Item | Item # | Unit | Vendors | Lowest | Highest | Spread | Last Bought |
|---|
Based on recent purchase quantities by item and category.
| Group | Item | Vendor | Unit | Recent Qty | Suggested Par | Latest Price | Last Bought |
|---|
Separate inventory and par sheets into cleaner packets for food, wine, liquor, beverage, or any custom group.
Use invoice groups: Food, NA Beverages, Wellness, Beer, Wine, Liquor, Paper / Cleaning.
Record dated on-hand counts and compare value between count sessions.
| Date | Name | Location | Lines | Value |
|---|
Track inventory movement that invoices and sales do not explain.
| Date | Type | Item | Quantity | Location | Note |
|---|
Turn par sheet photos into a vendor-organized buy list, then print or save what you ordered.
Scan one PDF or add photos. Larder reads every page, pulls this week's marked rows, and organizes the result for review.
Choose which handwritten column is this week, then Larder will read only that column across every page.
The organized order after par, price checks, and availability.
Save the vendor-organized version after you check pricing and availability.
Manual pars override learned pars. Vendor and unit corrections stay saved for future sheets.
| Group | Item | Vendor | Unit | Manual Par | Learned Par | Suggested | Recent 8 Weeks | This Month | Latest Price | Last Bought | Status | Actions |
|---|
Choose current menu items, enter expected weekly counts, and estimate what needs to be ordered from saved recipes and pricing.
Move orders from draft through approval, confirmation, receiving, and invoice matching.
| PO | Vendor | Expected | Status | Ordered | Received | Variance | Invoice | Actions |
|---|
Current staffing at a glance.
Managers can plan shifts, estimate labor, and compare against imported labor data.
Schedule changes save to shared data.
| Day | Employee | Role | Start | End | Break | Rate | Notes |
|---|
Staff can request time off here. Managers can review and update requests.
Labor uploads from P&L appear here for the selected schedule week.
| Date | Employee | Role | Hours | Payroll | Source |
|---|
Browse, review, and print every food and beverage recipe.
BEVERAGE COSTING
Optional fields for cocktails, wine, beer, spirits, and batched beverages.
| Ingredient | Qty | Unit | Prep | Cost Source | Matched Cost | |
|---|---|---|---|---|---|---|
|
|
||||||
| Item | Whole-item equivalent | Approximate usable yield | Costing note |
|---|---|---|---|
| Lemon, medium | 1 each | 2 tbsp juice · 1 tbsp zest | Use 2 tbsp juice as the conservative default |
| Lime, medium | 1 each | 2 tbsp juice · 2 tsp zest | Small or dry limes may yield closer to 1 tbsp |
| Orange, medium | 1 each | ⅓ cup juice · 1 tbsp zest | About 3 oranges per cup of juice |
| Grapefruit, medium | 1 each | ⅔ cup juice | About 1½ grapefruit per cup of juice |
| Garlic | 1 large clove | 1 tsp minced | A typical bulb contains about 10 cloves |
| Onion, medium | 1 each | 1 cup chopped | Use actual weight for high-volume prep |
| Shallot, medium | 1 each | 3 tbsp minced | Size varies considerably |
| Tomato, medium | 1 each | ¾ cup chopped | Drained yield will be lower |
| Fresh herbs | 1 tbsp fresh | 1 tsp dried | General 3-to-1 fresh-to-dried rule |
| Butter | 1 stick | ½ cup · 8 tbsp · 4 oz | Exact packaged conversion |
| Egg, large | 1 each | 3 tbsp beaten egg | About 2 tbsp white plus 1 tbsp yolk |
| Pineapple, medium | 1 each | About 3 cups chunks | Trim and core loss varies |
Enter the month-end numbers that are not already coming from invoices or Toast.
Toast can fill these later; manual entries still work.
General Manager rolls into total payroll cost.
Auto-filled invoice categories can be adjusted here.
Wine and liquor are shown separately and combined in the report.
Interest affects profit. Principal and unsplit payments are tracked as cash outflow without reducing operating profit.
Search overhead costs and review the original invoice when a category looks wrong.
| Date / Record | Vendor / Cost | Category | Amount | Classification Check |
|---|
Menu-item sales feed P&L totals. Populated modifier files add searchable pizza-topping demand without double-counting revenue.
Imported labor reports update payroll and become searchable in the Search Engine.
| Date | Employee | Role | Hours | Labor Cost | Source |
|---|
Choose a period, update its status, or manage historical months.
Choose the display that is most comfortable on this device.
Backups, report exports, API setup, and app maintenance.
Checking storage health...
Open panel loaded. Server snapshots protect shared data before each change.
Refresh to load API performance.
| When | User | Activity | Record / Details | IP |
|---|
Connect an IMAP mailbox once, then scan for missing invoices from Invoice Intake or Vendor Pricing.
Enter the mailbox details, then test the connection before saving.
Passwords are saved server-side with the hosted app. Leave the password field blank to keep the existing saved password.
Teach Larder how each vendor lays out invoice headers, item columns, weights, charges, and totals.
ADMIN CONTROL
Review what Larder learned, inspect its history, manage conversions, and undo vendor-name changes.
No learned corrections yet.
Search an item number or name, change what it maps to and adjust its unit, invoice price, or pack quantity, then Save. Use Protect to keep a verified correction from being replaced by a later upload. Crossed-out and non-shipped lines are ignored automatically.
Schedule changes, requests, prep exceptions, and handoffs.
Review one focused queue at a time.
Make the correction here without leaving Command.
See the invoice lines behind this figure.
See every invoice behind this vendor total.
Upload Excel files, edit the basics, and choose which recipes to add.
| Use | Recipe Name | Recipe Type | Suggested Category | Ingredients | Status |
|---|
Choose photos or scanned pages for extraction, or import an Excel/CSV collection.
Choose recipe pages, then extract them for review.
No recipe selected
The saved master recipe will not be changed.
Saved only in this browser tab while the app is open.
Check what Larder found before replacing the month’s sales data.
Choose what Larder should remember before the invoice save begins.
The invoice keeps every correction. Select only the fixes Larder should learn.
Keeping this invoice open until the shared data is confirmed.
Comparing a deeper page-by-page read with your current review.
Your draft stays editable until another manager takes over.
Create any month, including older months, without losing your current month view.
Original page and translated row context.
Create a scanner link, then open it on your phone.
Keep this window open while scanning. New phone photos will appear in Invoice Intake automatically.
Select any day to review the complete team schedule.
Choose an attachment to preview.